A Project sponsor will prepare a Project Charter.
The Project Charter contains the terms of reference of the project. A project charter identifies high level roles and responsibilities of various participants, outlines the objective of the project.
Most importantly, a Project Charter defines the authority of the Project Manager.
Project Charter serves as an authorization for the project and is the reference of the authority for the progress of the project
Once the project charter is released, the Project Manager calls for a project kick off meeting which involves the discussion of all stake holders.
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